Careers • VancouverAdmin

Development Administrator

Established over 30 years ago, Westbank is private real estate development practice, headquartered in Vancouver, Canada. We are dedicated to the creation of inspiring, mixed-use projects, concentrating primarily in our core cities of focus: Vancouver, Toronto, Seattle, Tokyo and San Jose. Our body of work includes residential, hotels, retail, creative workspace, district energy, net zero carbon initiatives, affordable housing, exhibitions and public art, with over $50B of projects completed or under development. As our practice has evolved, we have assembled a collection of cultural enterprises including restaurants, gyms, spas, music venues, private member clubs, fashion, dance schools and food halls, known as the Westbank Ecosystem, which we weave throughout our projects. We bring this ecosystem to life through collaborations with some of the most talented artists, architects, designers and entrepreneurs in the world.

The Development Administrator will be supporting a team of Development Managers (DM) and Project Managers (PM) within the Development Team. Reporting to the Project Management Team Lead, the Development Assistant will be a self-motivated individual with a high degree of initiative. The candidates will work in a team setting interacting regularly with the DMs and PMs, as well as the coordinators.

Responsibilities:

  • Drafting of correspondence and memorandums
  • Attend meetings and circulate meeting minutes
  • Manage general administrative tasks which include calendar management, travel management, budget and expense reports, maintaining spreadsheets and databases
  • Effective communication between various departments and teams throughout the company and affiliates through e-mail, phone and in person
  • Establish overall project schedule and follow ups
  • Manage the flow of contract admin to ensure proper execution of contracts/ POs according to Westbank Contract/PO policy
  • Liaison with Accounts Payable to resolve outstanding commitments to ensure prompt payment to consultants/vendors
  • Provide office support including sending and receiving general office correspondence, preparing and assembling documents and assisting with administration of all office functions that are assigned
  • Assisting in the preparation of reports, proposals, bids, and other document packages
  • Prepare various management reports and documents such as daily tracking reports
  • Improving administrative processes and systems
  • Point of contact between internal and external stakeholders, consultants, etc
  • Assist in preparation, coordination and support of any other adhoc administrative tasks such as document management, scanning, filing, photocopying and mailing

Qualifications:

  • Bachelors Degree in Business Administration or Business Management or equivalent education.
  • Industry experience is an asset but not required
  • High proficiency of MS Office (Word, Excel, Powerpoint)
  • Knowledge of Adobe Suite
  • Strong communicator: Must speak fluent English and have strong verbal and written communication skills
  • Adaptable and flexible to team environment
    Experience in an administrative assistance, contract admin or accounts payable position is an asset

Salary

  • $50,000 - $65,000 depending on experience