Careers • VancouverMarketing

Events Coordinator

Westbank is looking for an individual to manage events across the company, inclusive of marketing events, corporate activities and programming of public spaces of our portfolio. This is a critical role within the company, ensuring that all impacted areas have visibility and input into events across the board.

The event coordinator will oversee all Westbank events, ensuring deliverables are on brief, on budget and delivered on time, all with the highest quality. You are hyper organized, solution oriented and a self starter. You have strong interpersonal, verbal and written communication skills, and display leadership in all interactions.

The event coordinator will split their time across three different areas:

  1. Property Management Events and Programming
    • Work with Property Management team and assist ongoing event programming at Westbank-owned properties
  2. Marketing and Sales Events
    • Project-based event production for Marketing and Sales initiatives (such as: building launch events, realtor events, etc.)
    • Large-scale marketing events may involve outsourcing production to a third party, which the Events coordinator would manage
  3. Corporate Events (inclusive of partner events)
    • Internal events, Westbank family events (Goh Ballet, hotels, etc.)

Core responsibilities across all events:

  • Event Production
    • Procure and produce required deliverables for each event (food and beverage, entertainment, etc.)
    • Work with third party vendors to negotiate and secure tools and equipment required
    • Ensure events are staffed properly, and that staff training is provided when required
    • Partner with third party events company for large scale events – acting as Westbank’s point of contact
    • Asset Management – coordination with the marketing/project team on requirements for all creative materials
  • Budget Management
    • Creation and management of budgets to ensure costs are in line with expectations
    • Communicating to impacted partners when changes to the budget are required
    • Administer purchase orders and partner with accounting to ensure all invoicing and administration is properly processed
  • Calendar Management
    • Create and administer a global events calendar for all Westbank events, including public realm events
  • Sponsorship
    • Create sponsorship packages and manage outreach to potential partners to secure sponsorships for public realm events as required

1-3 years of event management/event production experience desired.

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